Hospitality Team leader

Please note: These job descriptions were composed for medium to large sized outreaches with Impact World Tour. For smaller events not all positions or simplified procedures might be required, please apply common sense in determining the needs for your community.

Responsibilities of the Hospitality Team Leader

Familiarize yourself with the team, drawing up a timeline that includes event deadlines
Build team, encouraging involvement from all churches
Oversee recruitment of volunteers to assist with housing, transportation, and meals and refreshments for special events
Appoint Team Captains in: Special Services, Meals, Housing, and
Transportation
Organize and develop sub-teams
Communicate with IWT Coordinator

The Hospitality Team Leader is responsible to oversee all the details of the tasks listed above and ensure that everything is being carried out correctly and to the highest standard possible. He/she is also responsible to direct the team, assist in resolving difficulties and maintain a high level of motivation.

Weekly reports/updates and prepared budgets for each event are to be submitted to the Executive Committee. All expenses must be submitted for pre-approval.

Considerations for Hospitality Team Leader:

Good organizational and administrative skills
Well networked in the community
Flexible and servant hearted

Procedure

Step One:
Familiarize yourself with all of the responsibilities of this team. Draw up a timeline for events and deadlines for preparation. This will be extremely important, so it is best to do this with the IWT Coordinator.

Step Two:
Build the team - encourage members to bring interested or qualified people from their own church and other churches.

Step Three:
Oversee the recruitment of volunteers by the Hospitality Representatives from each church. Volunteers will be needed throughout the preparation time and the event to assist with housing, transport, meals, refreshments, desserts and table decorations.

Step Four:
Appoint Team Captains:

Special Services Captain
Meals Captain
Housing Captain
Transportation Captain

**Divide the team members into teams under these Captains.

Step Five:
Organize and oversee the development of each sub-team, keeping planning on track. The Hospitality Team Leader will also serve as a communication point between the IWT Office and the team.